Meeting Bot

Meeting Bot: An AI Notetaker for Your Online Meetings

Meeting Bot joins your call as a participant, listens, and writes the meeting up for you. You get a live transcript while the call is running and a structured summary — key topics, decisions, and action items — as soon as it ends. Nobody has to take notes, and nothing depends on someone remembering to press record.

Google Meet, Zoom, Microsoft Teams and Webex are all supported. Everything below — languages, search, summaries — works the same way on each of them. Speaker names are the one exception, and the section below explains why.

What Is an AI Meeting Notetaker?

An AI notetaker is a service that attends a meeting on your behalf, transcribes the speech, attributes each line to the person who said it, and produces a written record afterwards. The useful part is not the raw transcript — an hour of talk is still an hour to read — but the summary layer: what was agreed, what is outstanding, and who owns it.

Meeting Bot transcribes in more than 30 languages, including Turkish, and keeps every past meeting searchable.

How Meeting Bot Works

Three steps, and only the first one needs you.

1. Paste the meeting link

Pick the platform, then paste the invite URL. Zoom also accepts a bare meeting ID, and the host's own browser address works as well as the invite link; if the link does not carry the passcode, there is a field for it. Pick the meeting language so the transcriber knows what it is listening for; the last choice is remembered for next time.

2. The bot joins and listens

It appears in the participant list like anyone else, so the room can see it is there. The transcript builds live while the meeting runs; you can watch it or close the tab and come back later.

3. Read the summary afterwards

When the call ends the bot leaves on its own and writes the meeting up. The summary and full transcript land in Creation History a few seconds later.

Choosing the Meeting Language

Setting the language is the single biggest factor in transcript quality. Automatic multi-language detection sounds convenient, but it measurably degrades accuracy when everyone is speaking one language — in our own testing, Turkish speech came back close to unusable under auto-detect and clean once the language was set explicitly.

Pick the language the meeting will actually be held in. For a call that genuinely switches between languages, choose the one that dominates.

Speaker Names

Speaker names are read from the meeting platform's own live captions, which is why the bot switches captions on when it joins. This is how notetakers get real names rather than guessing from voices alone — the platform already knows who is speaking, and its captions carry that as data.

With captions running, lines are attributed to real names. Without them the transcript is still complete and accurate, but speakers appear as "Speaker 0", "Speaker 1", and so on. If names matter to you, check that captions are enabled in the call.

Not every notetaker can do this. Depending on the platform and on how busy we are, a meeting is recorded either by our own bot or by a hosted provider, and only some of them receive a per-speaker signal at all — our own Zoom bot, for one, does not: the Zoom web client gives it nothing to attribute lines with. When that is the case the transcript is complete and correct but carries no names, and it is not a fault you can fix from inside the call. Each meeting says which notetaker recorded it, next to the meeting code in Creation History, so a transcript without names can always be told apart from one that is still waiting for them.

Supported Platforms

Paste the invite link and the platform is recognised from the URL. One transcript format, one history, one search box, whichever service the meeting was held on.

Google Meet

Available now. The bot joins as a participant, turns on captions for speaker names, and leaves when the call ends.

Zoom

Available now. Works from a standard Zoom invite link, including meetings that require a passcode.

Microsoft Teams

Available now. Works from a Teams meeting link, including guest-access calls.

Webex

Available now. Works from a Webex meeting link.

Searching Past Meetings

Every meeting stays in Creation History with its full transcript. The search box there runs across transcripts, summaries, and action items — not just the meetings currently on screen — so a phrase from months ago is one query away. Search ignores Turkish diacritics, so "butce" finds "bütçe".

Common Use Cases

Standups and team syncs. Anyone who missed the call reads the summary instead of asking for a recap.

Client and sales calls. A written record of what was promised, searchable when the question comes up three months later.

Interviews. Focus on the conversation rather than on writing while someone is talking.

Meetings in a second language. A transcript to re-read at your own pace, with a summary that catches what went past you live.

Tips for Better Results

• Set the meeting language explicitly rather than relying on auto-detect.
• Leave captions on so speakers get real names instead of numbers.
• Send the bot in at the start — it only transcribes what it is present for.
• Ask participants to avoid talking over each other; overlapping speech is the hardest case for any transcriber.
• A headset or a quiet room improves accuracy far more than any setting does.

Privacy and Consent

The bot is visible in the participant list by design, so everyone can see the meeting is being transcribed. Tell participants they are being recorded — in many countries that is a legal requirement, not a courtesy. Transcripts are private to your account, and you can delete any meeting and everything derived from it from Creation History.

Try Meeting Bot Now

Paste a meeting link and let the bot take the notes. Live transcript while you talk, a clean summary when you are done.

Frequently Asked Questions

Do other participants know the bot is there?

Yes. It joins as a visible participant and appears in the list like any attendee. This is deliberate — covert recording is a legal problem in many jurisdictions.

Which languages are supported?

More than 30, including Turkish, English, German, French, Spanish, Arabic and Russian. Choose the meeting language before sending the bot in; the selection is remembered for next time.

Why does the transcript say "Speaker 0" instead of names?

Names come from the meeting's captions, so turning captions on in the call is the first thing to check. Some notetakers cannot supply names at all, though — our own Zoom bot receives no per-speaker signal from the Zoom web client — and on those the transcript is complete but unattributed no matter what you do in the call. Creation History shows which notetaker recorded each meeting.

What happens if I leave the meeting early?

The bot keeps transcribing until the meeting itself ends, then leaves on its own. You can also stop it manually at any time and it will write up what it captured.

How long does the summary take?

Usually under a minute after the call ends. Transcription continues briefly after the bot leaves, so a meeting shown as "processing" is finishing normally, not stuck.

Can I search across all my past meetings?

Yes. The search box in Creation History covers transcripts, summaries and action items across every meeting you have recorded, not only the ones currently listed.

Can I delete a meeting?

Yes. Deleting from Creation History removes the session, its transcript and its summary together.

Which meeting platforms are supported?

Google Meet, Zoom, Microsoft Teams and Webex all work today. Transcripts, summaries and search behave identically across all of them. Speaker names are the one thing that varies, and it depends on the notetaker a meeting was assigned rather than on the platform alone.

Do I have to tell it which platform I am using?

No. Paste the invite link and the platform is recognised from the URL.

Will my meetings live in one place across platforms?

Yes. Creation History holds every meeting regardless of where it was held, and one search covers all of them.